Office Administrator, Full-Time

Reports to
Owners, Marvin & Amy Holstine
$18+ /hour *dependent on experience

Job Description

Assist a family-owned agricultural business with office administration and accounting functions. The person in this position would enjoy a wide variety of responsibilities. A fun, family atmosphere makes time spent here enjoyable and rewarding.

The successful candidate will need to show alignment with our business core values of Growing People, Ownership, Positive Energy, Teamwork, and Amazing Service.

This is a full-time position offering a flexible schedule, competitive salary, paid vacation, and holidays as well as an optional retirement plan.


  • Bachelors or Associate’s degree (preferred)
  • Experience with the following applications: Microsoft Office, Google Suites, Quickbooks
  • Strong time management and multitasking abilities
  • Proficient in managing office technology
  • Strong attention to detail and organizational skills
  • Maintain a positive and productive work environment
  • Self-starter with the ability to work independently


Expecationa #1 - Perform accounting functions for Produce Patch, Farm, and Grain entities.
  • Timely and accurate payment of accounts payable
  • Timely and accurate entry of income and sales data into QuickBooks and
  • Timely and accurate payment of payroll and associated taxes. Tracking of all employee pay rates.
  • Track H2A worker filing and paperwork
  • Maintain organized files of bills, income, payroll, loans, and asset information on the computer and in a physical office
  • Maintain office equipment and systems to efficiently support accounting functions
  • Oversee and keep owners informed on all business checking and loan accounts making sure they are in good standing
  • Provide monthly financial reports to owners of Holstine Grain
Expectation #2 – Administrative and HR duties for all entities.
  • Maintain all technology equipment. Including activation and troubleshooting of phone, I-pad, google, and square accounts.
  • Maintain organized computer and office files
  • Develop new and more efficient systems and technology to manage markets. (i.e. time-keeping, inventory, cash register, credit card systems, etc.)
  • Assist owners with planning and hosting employee meetings and parties. Assist in the administration of employee rewards, T-Shirts, and gifts
  • Keep the website current and assist in drafting social media posts and newsletters
Expectations #3 – Assist Owners in Day-to-Day Operations
  • When faced with a issue take action to resolve
  • Maintain an organized office and inventory of office supplies stored in designated places.
  • Assist management with pricing quotes, purchases, and returns
  • Make sure all rental property contract, utility paperwork, and payment history is current
  • Assist with overall business strategic planning and data analysis
  • Maintain an ongoing project list and discuss weekly with owners